AFTN Privacy Policy

AFTN collects personal information about our members who register. We take privact seriously and aim to 

This Statement explains:

  • Who we are and therefore who is collecting your personal data
  • What personal data is being
  • The legal basis upon which we collect personal data
  • When personal data will be collected
  • Use of cookies
  • Security of Personal Data
  • Why we collect personal
  • How we use personal data
  • How long we will keep your personal data
  • Sharing your personal data and links to other websites
  • The rights of Data Subjects (ie those individuals whose data we collect

Who are we?

The African Film Translation Network (AFTN) is a not for profit website based network of subtitling and film translation practitioners working in indigenous African Languages. The website is subtitlingafrica.org. The aim of the website is to provide a platform for film and video producers to contact subtitlers working in African languages. AFTN does not provide any subtitling or translation services itself, and is not responsible for any work done by its members. 

What type of information is collected from you?

AFTN collects the personal information which is submitted by its members on registration.

The personal information we may collect includes:

  • full name
  • location
  • email address
  • biography and working languages

The legal basis upon which we collect personal data

AFTN processes your data when it is in our legitimate interests to do this and when these interests do not override your rights or we have consent to do so.

This personal data is freely submitted by registering members, who acknowledge it will be published on the AFTN website.

When personal data will be collected

AFTN collects the above personal information which is submitted by its members on registration.

Use of cookies

If members  have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If members edit or publish an article, or update profile details, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Content on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Security of Personal Data

All information that AFTN holds concerning its members will be held and processed by AFTN in accordance with the provisions of the General Data Protection Regulation (“GDPR”). This personal information will be published on the website and can be edited or cancelled by members at any time by logging into the website.

Why we collect personal

The main purpose of the data is to allow clients to find and contact translators/subtitlers directly, and to be informed of their location, bio and language combination.

How we use personal data

AFTN may use personal data information to:

  • administer memberships;
  • provide and manage access to our website;
  • communicate about membership, research, code of conduct and other activities;
  • provide services that have been requested;
  • seek views or comments on the services we provide;
  • notify members of changes to our services;
  • conduct in-house research and statistical analysis;
  • to communicate regarding additional services which members have requested and that may be of interest to them. These may include information, direct marketing about industry trends, event activities and training opportunities.

How long we will keep your personal data

We will hold members’ personal information on our systems while a member is registered with the network, and for as long as is necessary for the relevant activity to be undertaken during this period. 

Sharing your personal data and links to other websites

By sharing personal data for publication on the AFTN website, members acknowledge that this might be accessed through the website by any third party (including potential clients).  

The rights of Data Subjects (ie those individuals whose data we collect

The GDPR provides the following rights for individuals:

The right to be informed

The right of access

The right to rectification

The right to erasure

The right to restrict processing

The right to data portability

The right to object

Rights related to automated decision making including profiling

The right to be informed about AFTN’s collection and use of personal data

  • The right to be informed about AFTN’s collection and use of personal data

This is covered in this privacy statement.

  • The right of access (Right to request the data we hold)

The General Data Protection Regulation (“GDPR”) grants you the right to a copy of any data concerning you that has been processed by us. This is referred to as a Subject Access Request. We will respond promptly and certainly within the one month time frame laid down by the GDPR from the point of receiving the request and all the necessary information from you. The first request will be dealt with free of charge to yourself.

  • The right to rectification

Individuals are entitled to have personal data rectified if it is inaccurate or incomplete. Members can also rectify their own online profiles at any time. We will respond to requests for rectification within one month of receipt of the request information we hold is inaccurate or out of date, please contact us.

  • The right to erasure (also known as the right to be forgotten)

You have a right to have your personal data erased and to prevent processing in specific circumstances:

  • Where the personal data is no longer necessary in relation to the purpose for which it was originally collected/processed.
  • Should you withdraw your consent to processing.
  • Should you object to the processing and there is no overriding legitimate interest for us continuing the processing.
  • Your personal data was unlawfully processed (i.e. otherwise in breach of the GDPR).
  • Your personal data has to be erased in order to comply with a legal obligation.
  • The right to restrict (i.e. prevent) further processing of your data

You have the right to ‘block’ or supress processing of your personal data. We will retain just enough information to ensure that the restriction is respected in the future.

  • The right to data portability

This right allows you to move, copy or transfer personal data easily from one IT environment to another in a safe and secure way, without hindrance to usability.

The right to data portability only applies:

  • to personal data an individual has provided to a controller;
  • where the processing is based on the individual’s consent or for the performance of a contract; and
  • when processing is carried out by automated means.
  • The right to object

Individuals have the right to object to:

  • processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling);
  • direct marketing (including profiling); and
  • processing for purposes of scientific/historical research and statistics
  • Rights related to automated decision making including profiling

We do not use automated decision making or profiling.

  1. Invoking your rights

If you would like to invoke any of the above-mentioned rights or if you have any queries or concerns regarding this policy or our privacy practices, please contact the AFTN Data Controller on via our contact page here

Review of this Policy

We keep this Policy under regular review. This Policy was last updated in September 2019.